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Introducing: SkuVault QuickBooks Desktop Integration


SkuVault is excited to announce our new integration with QuickBooks Desktop! We understand how important it is for your business to have software systems that communicate information for you. This integral feature connects your inventory information with your accounting software with minimal effort on your part. The data sync will update the Purchase Order and Sales information from your SkuVault account to your QuickBooks Desktop account.

The combination of SkuVault’s ability to manage your inventory and warehouse needs with QuickBooks’ specialized accounting tools will be a powerful addition to your business. We are so pleased to include this vital feature to the growing list of updates and integrations we are launching this year.

What will this QuickBooks Desktop Integration do?


Whenever a Purchase Order has been created within your SkuVault account, that Purchase Order will be sent to QuickBooks via a data sync. This will create the Purchase Order within QuickBooks. Each time the data sync runs, the Supplier Name and Vendor Name fields will be compared. Within software systems, there are usually fields that contain the same data points, but may be labeled differently. SkuVault calls this specific field Supplier Name, while QuickBooks calls it Vendor Name. If the Supplier Name value doesn’t already exist in QuickBooks, a new Vendor Name will be created. See the other field name differences between the two systems here:



Each time new inventory items are brought into your warehouse, each line item is marked as received within a SkuVault Purchase order. An Item Receipt will be created in QuickBooks for each line item once the sync sends an update. This Item Receipt will increase your inventory quantity within QuickBooks accordingly, so you won’t have to make that change manually.


Once a sale is marked as completed within SkuVault, the sync will trigger a creation of a Sales Receipt in QuickBooks. The Sales Receipt will reduce the inventory quantity for each line item in QuickBooks accordingly. Also, to preserve record space in your QuickBooks account, the customer field will contain SkuVault. 

Important Notes:

  • This is our first version of the QuickBooks Desktop Integration. Expanded features will be added based on customer feedback and usage.
  • The initial configuration will need to be implemented by our team, so we will need remote access to the machine that runs your QuickBooks Desktop account. There will be a one-time launch fee for this service of $100.
  • For a Limited Time, SkuVault will be waiving this setup fee for the first 25 customers that sign up!

Sign up to be an early adopter of this powerful integration. You will not only be able to provide helpful feedback for future upgrades, but you’ll save money on the launch fee!

Sarah Thomas

Sarah Thomas joined the SkuVault Marketing team last year as Data Coordinator. She has over 10 years of multi-channel ecommerce and retail experience. She is no stranger to the unique challenges of small, startup businesses and the struggles of not having an easily adaptable inventory system. She brings this prior understanding, as well as a love of organization to this new role. Collaborating on the team’s various initiatives, tracking the success of each campaign, and exploring ways to optimize performance across all marketing channels are what she looks forward to the most.

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