Shopify Inventory Management

Shopify Plus Inventory Management

SkuVault was designed to facilitate inventory management for eCommerce retailers. "Facilitate" is one of those vague words, isn't it? More specifically, one of the main goals of SkuVault is for the user interface to be as simple, intuitive, and to-the-point as possible, to keep warehouse workers on task and to keep human error to a minimum. Full barcoding also helps prevent that pesky human error issue, by allowing users to pick, pack, and ship faster and with higher accuracy. Think of SkuVault as the bridge between the inventory in your warehouse and your online Shopify Plus store. With Shopify Plus inventory management, you can check on your inventory at any time from your mobile device or tablet, because SkuVault is web-based on the cloud, just like Shopify Plus. Shopify Plus inventory management allows you to track activity in your warehouse, and check out advanced reporting like our brand/class sales reports, which breaks down, by a specified date range, your sales by brand and classification. This report can give you valuable data, such as the week's on-hand quantity for a brand or class, margins for a class, markup percentage, and other valuable data that's pertinent to your bottom line. This is just one example of the many reports Shopify Plus inventory management by SkuVault offers to help you to make better sourcing and selling decisions.

Quantity syncing with Shopify Inventory Management

Quantity syncing with Shopify Inventory Management

Any time an available quantity is changed, it's automatically updated on your Shopify Plus site to prevent oversells and undersells. This quantity syncing for Shopify Plus inventory management is one of our favorite features, because out of stocks can be so dangerous for your eCommerce business; unhappy customers, negative feedback, lower rankings, and lost sales, just to name a few reasons why we hate oversells and undersells. So, quantity syncing: pretty amazing. Several things can happen to affect the available quantity and prompt an update: The actual on-hand quantity changes due to an inventory add or remove transaction. Returns, employee sales, wholesale orders, and the dreaded physical counts are a few reasons your inventory could change not due to online orders. Another action that affects available quantity is, of course, when Shopify Plus orders come in. As soon as the sale comes into Shopify Plus, SkuVault categorizes the associated quantity as pending. To calculate your total available quantity, we take: (on-hand quantity) - (pending quantity) - (any holds you have set in SkuVault, like exchanges or daily deals) = available quantity. This available quantity is what we update to Shopify Plus and any other channels you have that we integrate with such as Amazon, etc.

SkuVault also has a Full Inventory Sync, which runs every 12 hours. This full inventory sync will update all of the quantities of every item in your catalog (or at least, those products that have not been specifically set to not update). This differs from our normal real-time quantity updates (which occur every five minutes) in that this is an incremental sync - a fail-safe, if you will, which we recommend leaving on as a sort of safety net. With our Shopify Plus integration, this full inventory sync can actually be scheduled to a time of your choosing - from the time you set, the sync will occur every 12 hours after that, until/unless you turn the sync off.


Order syncing and reports

If your sole online store is your Shopify Plus store (meaning, no eBay/Amazon/Etsy/etc. stores, and no other eCommerce website), then SkuVault's Shopify Plus inventory management integration is also set up to grab orders. If you aren't solely selling on your Shopify Plus store, we connect to your shipping software, such as ShipWorks or ShipStation, and use the shipping integration to grab your orders; we find that shipping software acts as a more complete hub for sales coming from every marketplace you sell on. Why is it important for SkuVault's Shopify Plus inventory management to grab orders? Because it helps SkuVault to calculate your true available quantity for each SKU, and it opens up the advanced sales reports. This also allows SkuVault to provide a pick list, which is something you'll want, because our pick lists take your picker around your warehouse in order by location, which saves steps, time, and money. If you're suspicious of how your pickers or any of your warehouse workers are spending their steps or time, and therefore your money, SkuVault provides reports on user history, which acts as a built-in tracker that holds users accountable. These reports can be useful to compare productivity between employees and identify who may need some extra training, or to give incentive pay to those who're most productive. Quality control is another feature people love that allows the user, at your packing station, to scan the order ID off the pick list or packing slip which enables SkuVault to pull up a list, with photos, of what ought to be contained in that order. Then each item is scanned against the order in quality control; SkuVault alerts users if they scan an incorrect item, too many items, or not enough of an item. There's also full history reporting on quality control as well, so you can easily trace back any mis-ships.